Faculty Senate

West Virginia Northern Community College

Minutes: 24 October 2003

Present: K. Atkins, S. Beck, C. Cornforth, C. Dale, T. Danford, M. Davis, D. Folger, K. Freeman, Dave Goedell, M. Goldstein, M. Grubor, D. Hans, S. Hooff, L. Ingram, J. Keyser, N. Krupinski (presiding), A. Kuca, M. Lewis, R. Lucki, M. Marlin, H. Papeika, T. Ramsey, C. Riter, C. Rogerson, D. Roth, S. Rychlicki, L. Shelek, C. Teaff, J. VanFossen, M. Watson, G. Winland

Excused: R. Berry, T. Craig, B. Gast, K. Herrington, R. Malek, P. Sharma, C. Stokes, T. Vavra

Absent: F. Binkley, T. Boyers,, D. Jones, M. Hummel, C. Kefauver, G. Norton, M. O'Brian, Don Poffenberger, R. Pusz, M. Riley,

N. Krupinski called the meeting to order at 3:00 p.m. in the TELECOM Rooms on all three campuses.

N. Krupinski made the following announcements:

§ There is a computer cart and laptop missing from the Hazel Atlas.

§ Please RSVP for the Technology Fair on October 31^st, all are highly encouraged to attend.

§ Letter from J. Daley read to the senate--From this point on Mr. Daley will be at any and all senate meeting that he is invited to--his previous attendance was not meant to be administrative meddling. He wishes to have a good relationship with the faculty and was simply overzealous in these efforts to be involved.

§ Letter from Dr. Hunter read--the latest reorganization was not meant to cause conflicts in regards to the makeup of Faculty Senate. Program Director and Department Chairs were not intended to be "Administrative" Positions. True "administrative" duties lies with the dean and campus director positions.

§ Policy changes are currently being developed in regards to state mandates. Dr. Hunter wishes to have faculty input prior to a presentation to the Board of Governors, but we are limited on time, so we must coordinate our efforts.

§ J. Daley needs each program to submit requirements for labs and classrooms that will be moving into the Warehouse Complex. This includes Space requests (consider program growth in the future), fixed equipment and technology needs and justifications by December 8^th, 2003.

§ J. Daley requests Department Chairs to make arrangements to meet with him on December 7^th.

o T. Danford suggests that the arrangements be made by the Dean of Instruction's office.

Minutes: The minutes of the April meeting were approved as read (Shelek/Lucki). The minutes of the September meeting were approved as read (Danford/Lucki).

They are available on the Senate webpage: http://www.northern.wvnet.edu/~tdanford/senate.

o Policies: Garnet Persinger has been working as a consultant in order to recommend policies that meet state mandates. These are recommendations and are up to review from other involved parties throughout the college.

§ Faculty Evaluation Policy--M. Watson and L. Ingram to co-chair. The FERC committee will be evaluating the current policy for areas that need clarification or changed. Please forward comments to the chairs.

· S. Rychlicki question when will there be a Promotion Committee selected. N. Krupinski stated this will be selected if there is an applicant applying for promotion.

§ Profession Development Policy--This policy will be forwarded to faculty by e-mail when it is received.

§ Part-Time/Adjunct Faculty Policy--After deliberation by the faculty, C. Teaff questioned how compensation changes with rank for these faculty? M. Grubor explained that they earn $400 per credit hour if they have not completed the part-time orientation and $425 per credit hour if they have completed the training. C. Teaff questioned the limitation on course load that these faculty teach? Due to the areas of concern, N. Krupinski asked for volunteers for a committee to look at the policy and make recommendations. C. Teaff (chair), members: T. Danford, G. Winland

§ Travel Policy: Faculty reviewed the policy prior to the meeting and voiced several questions. T. Danford questioned what the differences were in the policy? S. Rychlicki stated that travel between campuses for meetings had been reimbursed, the policy now states that you must be on campus for business, trove to meeting and then return to the assigned campus to be eligible for reimbursement. C. Cornforth questioned what if the original location is closed by the return time, such as with a night class? Due to the concerns, N. Krupinski asked for a committee to be formed. C. Cornforth (chair), R. Lucki member.

§ Conflict of Interest Policy: This policy is being written to replace the current External Employment Policy. T. Danford states that Dr. Hunter wants to replace the current policy due to the inability to administrate it. Dr. Hunter does not want to "police" the Conflict of Interest Policy, but will leave it up to faculty members to approach and discuss any potential conflicts of interest prior to accepting another responsibility. C. Cornforth questions if this means that faculty are unable to teach in other institutions. M. Grubor states yes in many cases. R. Lucki states that HEPC policy states only that we must first complete responsibilities here and then it is not an issue. D. Goeddel questions whether we can reflect the HEPC policy in this one. S. Rychlicki questions the phrasing "including responsibilities beyond instructional ones", what does this mean? T. Danford replies office hours and advising. S. Rychlicki questions if this is correct or if there are other responsibilities we are unaware of. R. Lucki commented that much of the wording in the policy is from the HEPC, but there are other phrases added by the institutional policy. M. Grubor questioned if there are extracurricular activities sponsored by the college included in the job duties. C. Dale voiced concerns sent by T. Vavra. T. Vavra questions, is it possible to hold this policy from the November Board of Governors meeting, invite Dr. Hunter and discuss the faculty concerns. Due to the concerns, N. Krupinski asked for a committee K. Atkins (chair), members: D. Roth, R. Lucki, C. Teaff nominates T. Vavra

A motion was made to hold approval of this policy from the November Board of Governors meeting and to invite Dr. Hunter to speak to the senate to discuss the Conflict of Interest policy draft and faculty concerns about the policy. (Cornforth/Watson) The motion passed unanimously.

· Faculty Senate Constitution: N. Krupinski stated that concerns had been issued about Article III, section 2 in the current constitution. The definition of "supervisory" needs to be addressed. The entire constitutions needs to be evaluated for any inconsistencies with current operations. A committee will need to be formed for this task.

C. Stokes (chair), M. Davis, G. Winland

· ACF Representative Election: N. Krupinski advised that this representative should have been elected in April, Dr. Hunter stated that he neglected to do this in April, so it needs to be taken care of now. This is a two year term to be elected in odd years. S. Rychlicki nominated M. Davis. A motion was made to close nominations (Danford/Ramsey). The motion passed unanimously.

M. Davis will be the ACF Representative.

M. Grubor questioned the duties of the ACF representative. M. Davis states that it is to represent faculty interest in policies from the HEPC, they are now lobbying the legislature on faculty behalf, as well.

· Old Business: No old business.

· New Business: No new bus

· Committee Reports

Committee

Report

ACF

Met and reviewed teaching load policy, removed the word "minimum" from the 15 credit hour load. The four year institutions want the policy rewritten to state 12 credit hours. R. Lucki questioned if this address contact hours? M. Davis asks faculty to forward recommendations to him regarding our needs for this policy. There has been reorganization in the university and baccalaureate institutions, they will no longer provide any developmental education--this must be obtained at the community colleges. M. Grubor questioned if these courses are now transferable? M. Davis replied no, but they are only obtained at a community college.

The senate constitution is of importance due to the fact that are seeking to have the senates formally recognized by the state. Classified staff have this currently, want the faculty to be equally protected.

FERC

Will reconvene to evaluate policy.

General Education

T. Danford reported that they had not met, but had received e-mailed questions to address. They are to look at three of the six general education goals to assess this year. One will be critical thinking. Also, questioning our amount of hours in general ed core and is it sufficient for NCA, if not what should we add. MCG's will be evaluated for gen ed goals.

Professional Development

No report.

BOG

T. Danford reported that they met last night and toured the warehouse. The space is gigantic and if the funding comes through, we will have an excellent facility! There were routine business matters, our audit was completed and we passed with flying colors. New Policy passed concerning on-site solicitation for credit cards. This is not allowed. Two nominations for board replacements set forth as the first step in the process.

LRC

C. Rogerson stated that they are concerned with controlling library costs of large volume printing. Tentatively planning to limit students to 25 pages of copies. C. Cornforth questioned if there is a library fee? C. Rogerson reports that printing costs come from the technology and library budget. D. Hans recommended a per page charge for copies. There will be an information literacy component in the Composition 1 course. C. Teaff questioned if this was going to be on-line? C. Rogerson reports that P. Stroud is working on this, but she is willing to come to class and do a presentation on research.

Institutional Technologies

L. Shelek states they are reviewing and writing policies pertaining to information and security.

Budget Committee

No Report.

Curriculum Committee

Per K. Herrington, 2^nd Reading on Sugical Technology changes--approved. 1^st reading on BA 120 or OFAD 108 as a Prerequisite for some courses instead of both. Approved, 2^nd reading waived. CIT program 1^st reading. D. Goeddel will bring revisions to the next meeting. Discussed the Human Relations class as to redesign it with a "business" or "employment" focus. Instructors are currently reviewing new text. The Human Service matriculation policy is up for review and on the Academic Affairs web page. All program directors in programs that do not have formal application procedures are asked to submit a proposal. N. Krupinski to distribute a survey to faculty regarding prerequisite courses.

CLTA (College Leadership Team for Assessment)

No meeting.

PACE

M. Grubor reports that the group toured the warehouse and reminded faculty of the Northern Lights nominations.

Promotion Committee

C. Teaff question if we are having this committee. N. Krupinski asked for interested faculty to forward their names to her or L. Ingram.

Enrollment Committee

D. Roth stated that they are looking at comparing enrollments and will reinstate the summer retention committee to look at issues.

$ Other Discussion:

$ A motion was made to submit committee reports to faculty via e-mail by the Wednesday prior to the meeting. This would allow us to discuss any questions at the meeting. (Cornforth/Danford) The motion passed unanimously.

$ M. Davis questioned if there was interest in forming a standing personnel committee to deal with issues such as policies? N. Krupinski felt that at this time for the current policies we are limited by time, but we could investigate further.

$ M. Watson requested clarification by M. Davis regarding the state workload policy--is it hour for hour? M. Davis states not at this time, but e-mail your suggestions and we will attempt to get them in the new policy.

$ Adjournment: With no further business, the meeting was adjourned at 4:10 p.m. (Lucki/ Danford) Tentative plans for a special November 7^th meeting to discuss policies. Further information to be sent via e-mail.

$ Respectfully submitted,

Lisa A. Ingram, secretary